# November 2025 GMAS Release October 07, 2025 The November GMAS release will be available on **Thursday, November 6th**. In support of this release, the system will be **unavailable starting at 7:00 PM ET on Wednesday, November 5th**. GMAS will be available again **no later than the start of business on Thursday, November 6th**. This release completes the transition of remaining requests, continuations, and supplements to the updated GMAS interface. It also introduces several key enhancements, including a new proposal status, new subagreement and subamendment status, along with additional minor updates and bug fixes. ## **Request enhancements** **Reason:** Continued progress in converting GMAS screens to the new interface while providing requested enhancement that were not possible in the older interface. **Relate resources:** [**Request type guidance**](/request-type-guidance "Request Type Guidance"), [**Continuation request job aid**](https://gmas.fss.harvard.edu/continuation-request-job-aid), [**Supplement request job aid**](/node/1940561) ##### Continuations and supplement - Converted the requests to the updated GMAS interface. - Request guided steps have been replaced by required actions. - Adde new screens to capture and view request budgets. - Added a history modal that captures request status transitions. - Captures what the status transition is, when the transition occurred, and who performed the status transition. - Budget screens will now display subagreement descriptions where applicable. - New modal that will capture general request information. ##### Continuation only - Creating a continuation now updates the project’s ICA approval to “Needs review”. - Scheduled RPPRs can be associated with continuation from the request’s home. - Continuation budgets default amounts from the most recent action memo’s next anticipated period, instead of the initial proposal/competing renewal budget. - Auto-drafted continuations are now set to “Under development” status. - New modal to capture SNAP question responses. ##### Supplement only - Supplement requests can now have an end date later than the project’s anticipated end date. ### **New status options** ##### Initial and Competing Renewal Proposal **Reason:** To provide a status that can be applied by members of the central submitting office which accurately reflects when a proposal will not move forward prior to submission, rather than requiring deletion or false submission in GMAS. **Related resource:** [**GMAS Request Status Guide**](/gmas-request-status-guide-0 "GMAS Request Status Guide") - Added new “discarded” status, this status allows central submitting office representatives to discard proposals that will not be submitted to the sponsor - The status applies for initial proposals and competing renewals that are under internal review. - When the proposal is “discarded”, the segment will update to “not funded.” - Rolling back a discarded proposal re-opens the proposal. - The segment history now tracks when a proposal has been discarded or reopened. ##### Subagreements/subamendments **Reason:** To allow the central submitting office to control whether fully executed subagreements/subamendments are required in a segment revision, ensuring only relevant items are included in the action memo. **Related resource:** [**Subagreement and Subamendments job aid**](/sites/g/files/omnuum10381/files/2025-10/Subagreement%20and%20Subamendments%20Job%20Aid%20%285%29_0.pdf "Subagreement and Subamendments job aid.pdf") [**Step-by-Step Walkthrough of GMAS Subagreement Workflow**](/sites/g/files/omnuum10381/files/2025-10/Step-by-Step%20Walkthrough%20of%20GMAS%20Subagreement%20Workflow.pdf "Step-by-Step Walkthrough of GMAS Subagreement Workflow.pdf") - Added new “on hold” status, this status allows central submitting office representative to place subs on hold from revision. - The “**On hold”** status can be applied when a subagreement/subamendment is in a “ready for revision” state. - This status ensures funds are not released in a segment revision until the hold has been removed. - The segment history now tracks when a hold has been applied or removed to subagreement/subamendment. - Allowing the ability to opt in or out of receiving notifications related to a subagreement hold being applied or removed. ### **Segment revision updates** **Reason:** To notify the central submitting office of outstanding requirements or in-process actions before a segment revision is processed. - When the central submitting office representatives creates a segment revisions, a new modal will provide warnings about research team, approvals, attestations, trainings, and subagreements before the segment revision is started. - The modal will only appear if any of the following conditions apply: - The research team has not been confirmed. - Approvals, attestations, or trainings are incomplete. - There are subagreements/subamendments that could become fully executed during the revision process. ### **Other enhancements** ###### Approval enhancements - The segment history now tracks when approvals are created, needed, or completed. - Applies to: OAIR, Stem cells, Use of name, Participation agreement, Animal IACUC, Administrative salaries, Human participation. - Database updates in preparation for opt-in/opt-out approval notifications (to be available in a future release). ##### Non-financial deliverable enhancements ***Related resource:*** [**Non-financial deliverables job aid**](/sites/g/files/omnuum10381/files/2025-10/Non-Financial%20Deliverables%20Job%20Aid_GMAS_1.pdf "Non-financial deliverables job aid") - Continuation requests can now be created from the Scheduled RPPR’s screen. - New “Create continuation” action button added to the Non-financial deliverable screen. - The continuation links automatically to the Scheduled RPPR that created it. ##### Signature enhancements ***Relate resource:*** [**Edit signature requirements**](/updating-siganture-requirements "Updating Signature Requirements ") - Signature assignment screen now indicates when a signatory record does not have a HUID. ##### Additional enhancements & bug fixes - Converted the request rollback screen to a modal (same behavior as retract modal). - Updated the wording on the request delete modal and the retract modal. - Fixed issue where the Change PI request incorrectly displayed the prior PI. - Fixed issued where the Change tub/org request incorrectly displayed the prior org. - Fixed a bug where the costing sharing form displayed incorrect sponsored contribution fund numbers. - Fixed a bug where organization edits to the name and other sections such as the chart of account ranges or the signature rules in the same session were causing an error. ##### Technical upgrades - Retired the paycode column from the database. - Retired the req\_equipment\_rebudget\_flag column from the database. - Migrated to OKTA across all environments. - Upgraded Velocity to Freemarker 2.3.33. - Upgraded Maven to version 3.9.11. - Upgraded Log4j to version 2.24.0. - Upgraded Jenkins to the latest version. --- November 14, 2025 - Applied a fix to populate correct dates in a continuation request when created from an NIH RPPR non-financial deliverable. See also:- [ Release Notes ](/categories-news-and-event-posts/release)