#  User Resources 

 



 ### Popular Job Aids

**Getting Started**

- [Introduction to GMAS](/sites/g/files/omnuum10381/files/2026-06/Introduction%20to%20GMAS%20%281%29.pdf "Introduction to GMAS")
- [GMAS Glossary](/glossary)

**General Reference**

- [Computer Standards and Desktop Configurations](http://huit.harvard.edu/pages/computer-standards)



 

 ### What would you like assistance with?

- [Accounts](/accounts "Accounts")
- [Approvals](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61656&page=0)
- [Budgets](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61661&page=0)
- [Cost sharing](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A130211&page=0)
- [Document Repositories](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61666&page=0)
- [General](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61671&page=0)
- [Receipts / Receivables](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A129581&page=0)
- [Request / Proposal](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61676&page=0)
- [Security](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A91351&page=0)
- [Segment Revision](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61681&page=0)
- [Subagreements](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A126160&page=0)



 

 ### Job Aids By User Role

- [All Job Aids](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61716&page=0)
- [Central](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61691&page=0)
- [Central Financial](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61696&page=0)
- [Department](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61701&page=0)
- [Observers](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61706&page=0)
- [Principal Investigator](/search?search=&f%5B0%5D=hwp_c_userresourcesjobaids%3A61711&page=0)



 

  

 

 

 

##  GMAS FAQs 

 



  Open all sections   Close all sections  



###    What's the difference between Obligated versus Allocated amounts?  expand\_more  

**Obligated amounts** are the funds authorized by the sponsor for a particular period of time. Those funds are then **allocated** by OSP and SPA to account(s) in GMAS for spending purposes.

> Depending on how the project is set up the obligated amount may be allocated across multiple accounts.
> 
> If there is only one account on the segment the total obligated amount will most likely equal the allocated.

 



 

 

 



###    Is there a place I can play with GMAS without impacting real data?  expand\_more  

The GMAS training environment (<https://gmastraining.harvard.edu>) is refreshed on a weekly basis, on Sundays. It can be used for troubleshooting and for training. All of the data can be manipulated without any impact to real data that is used for reporting, and without sending false notifications to other users.

For questions about the training environment, please contact <contactgmas@harvard.edu>.

 



 

 

 



###    Is there a way to search for documents within a repository?  expand\_more  

While there is not currently an in-app feature to search for documents, selecting "Ctrl" and "f" on a document repository screen will open a search tool. Entering text in this search tool will highlight any places on the page that match the entered text.

   ![The GMAS document repository screen with the browser search being used.](/sites/g/files/omnuum10381/files/styles/hwp_1_1__720x720_scale/public/gmas/files/scr_0433_document-repositories_search.jpg?itok=ntjftXdj) 

 

 



 

 

 



###    Why aren't my emails showing in GMAS?  expand\_more  

When sending emails to <gmasdoc@harvard.edu>, it needs to be sent from the University preferred email address to get to the clipboard. Preferred email addresses come from HR systems and can be viewed on a persons profile in GMAS.

 



 

 

 



 

 

 

 [ See all FAQs arrow\_circle\_right ](/faq)