Log into the Grants Management Application Suite (GMAS)

New to GMAS or Need a Refresher?

Whether you're just getting started, need a quick refresher, or want to explore all that GMAS has to offer, be sure to check out the Introduction to GMAS job aid.

System Links

Established in 2004, Harvard's Grants Management Application Suite (GMAS) is the engine behind the administration of the University’s sponsored funding.

The system:

Is the University’s system of record for proposals, awards, financials, and documentation related to sponsored projects.
Enables the proposal and request development, approval, and submission processes.
Supports the end-to-end grant life cycle process.
Is integrated with University financial and compliance systems.

Below are helpful links related to GMAS.

GMAS

Log into GMAS to manage your work on sponsored research projects.

The GMAS training environment is updated every Sunday with a copy of data from the live system. This data stays the same all week, so any changes made in the live system after the Sunday refresh won’t appear in the training environment until the next refresh. Use this environment for training and to play around with edits you are not familiar with before editing the live system. Don’t worry, anything you do in the training environment won’t impact real GMAS data.

Participation Agreement

The link to sign the Participation Agreement is separate from the GMAS application. Anyone with a Harvard University ID (HUID) can sign, even if they do not have GMAS access. Please note that it may take 2–3 business days after your official start date for the link to become available.

To request that someone complete the Participation Agreement, share this link directly. Sharing links from within GMAS may result in security errors for individuals who do not already have system access.

Resources

Below you will find a variety of useful links to support your work in GMAS and research administration.

GMAS Job Aids

There are several job aids covering a variety of topics that can be found under the User Resources section.

GMAS Release Notes

Check out the GMAS Releases section for the latest new features, updates, bug fixes, and technical improvements.

Research Administration Onboarding Program Site

Visit the Research Administration Onboarding Program site for GMAS Basics and a variety of other valuable trainings related to research administration.

Office for Sponsored Programs

OSP works with schools, departments, and centers across the University to support the full lifecycle of sponsored research. This includes submitting proposals, accepting and managing awards, and handling all financial invoicing and reporting for federal, foundation, international, and industry sponsors.

HMS Office of Research Administration

The Office of Research Administration provides pre- and post-award management by assisting HMS and HSDM Principal Investigators and their staff with proposal submission, award administration, and reporting.

Harvard T.H. Chan School of Public Health Research Administration

The Harvard T.H. Chan School of Public Health Research Administration Office supports the school's research enterprise by providing guidance and resources related to research funding and compliance. It acts as the institutional representative for sponsored projects, assisting faculty in proposal development, award management, and ensuring adherence to sponsor guidelines and university policies.

System Access

There are several ways individuals with a Harvard University ID (HUID) can gain access to GMAS:

PI or Mentor Access: Individuals added as a Principal Investigator (PI) or Mentor on a GMAS segment automatically receive access to view their segments.
Segment-Level Access: Department administrators, central administrators, and central financial administrators can grant project-specific access to individuals by adding them to the segments administrative team.
Request Signatories: Individuals added as signatories on a request receive temporary access to that segment until the request is signed.
Standing Teams: Individuals added to standing teams receive broader access to GMAS projects based on the team’s scope (e.g., across orgs or org and PI combinations). Members of standing teams who have assignments on the team are automatically added to the segment administrative teams when they are created, which determines who receives notifications and who to contact for that segment.

Need Access?

For a specific project: A department or central administrator already associated with the project can add you in the appropriate role to the project’s administrative team.
Not sure who to ask? Your local GMAS Authorized Requestor can help or direct you to the right contact. Use the GMAS Authorized Requestor List to find one in your area.
For access across multiple orgs, or org and PI combinations: Contact the owner of the relevant standing team. This may or may not be your local Authorized Requestor. Your Authorized Requestor can help identify the correct person to contact.

Note: GMAS access is not required to sign the Participation Agreement. See the System Links tab for more information on accessing the Participation Agreement.

Find your GMAS Authorized Requestor

The Authorized Requestors (AR) for Enterprise Applications are found on the Enterprise Application Provisioning Services website. To find your authorized requestor, download the GMAS Authorized Requests List from their site and find the individuals who are associated with your tub/school. Those are the individuals who should be able to assist you with any access inquiries.