GMAS Release 1_32

August 18, 2012

Changes for the New Conflict of Interest Policy

More details on these enhancements and the new conflict of interest (COI) policies can be found here.

A new yes/no flag for PHS investigator has been added for all research team members on projects funded by PHS and other select agencies

This new flag is required for all research team members on PHS+ projects.
For the Principal Investigator, the flag defaults to "yes" and cannot be changed.
For existing requests, a validation has been added to <Lock and route for signatures> and <Submit to sponsor>.

A new approval and screen have been created for Conflict of Interest

The new approval will show in GMAS as "PHS Conflict of Interest".
The new approval is generated when a person is added to a research team in GMAS (see here for additional rules).
Any prior COI approvals will still show in GMAS as "Conflict of Interest", but these will no longer be created.

GMAS pulls back the current status in FCOI whenever a new COI approval is created or viewed.
There is also a nightly data feed to keep all FCOI statuses in sync with GMAS.
Whenever a new interest is disclosed in the annual FCOI system, all GMAS COI approvals for that individual are automatically changed toNeeds Review.

A new workflow and screen have been added for creating awarded research teams.

Once an award notice is logged in GMAS for an initial request or competing renewal, a <Confirm research team> button appears on the request homepage.
There is a new "Confirm research team" screen for creating the awarded research team. Team members from the proposal will default here, but members can be added or removed.
After an awarded research team has been created, it can be edited at any time from the segment research team list screen.
Changes have also been made to continuations and supplements to handle updated research team functionality. These changes should be transparent to end users.

The following notification and reminder emails have been added:

When a COI approval is created, the researcher is sent an email to update disclosures.
When the initial award notice is logged, a reminder email is sent to the department administrator to confirm the awarded research team.
When the research team is confirmed:
- All research team members will receive an email to update or enter disclosures.
- The COI administrator/DIO will receive an email if any COI approvals are in Needs Review status.

The "full rate" flag has been removed for accounts. It is no longer required and does not display.
For pre-award spending requests, all validations have been removed from the pre-award start date field.
For person-based security assignments on standing teams, security is now granted for projects where the person is PI or Mentor. Previously security was only granted for the PI.
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